Note on data protection
Employees, customers or business partners of DELO Industrie Klebstoffe GmbH & Co. KGaA can use "iWhistle" to report violations of compliance regulations, such as antitrust or corruption law (reporting channel "Compliance"), as well as certain violations of data protection regulations (reporting channel "Data protection") or human rights (“Human rights” reporting channel).
The three systems for submitting reports are strictly separated. The reporting channel "Compliance" is operated by the Corporate Compliance department of DELO Industrie Klebstoffe GmbH & Co. KGaA and only employees of this department have access to the reports. The "data protection" reporting channel is provided by the data protection department of DELO Industrie Klebstoffe GmbH & Co. KGaA and only this department has access to the reports received via this. The "Human Rights" reporting channel is operated by the human rights department of DELO Industrie Klebstoffe GmbH & Co. KGaA and only employees of this department have access to this reporting channel. An exchange of information between the departments only takes place if this is exceptionally necessary to deal with a specific case.
The infrastructure of the system including websites and database is operated by the service provider iComply GmbH, based in 55116 Mainz, Große Langgasse 1A. IComply GmbH is contractually obliged to maintain strict confidentiality and to comply with all data protection requirements.
Which personal data and information are collected and processed?
When reporting violations via "iWhistle", personal data are:
- of those who submit a report (e.g. name, contact details) (optional / voluntary!) and
- of the persons affected by an incident (e.g. description of the actions of the persons concerned)
which are entered in the respective registration form or transmitted via the protected mailbox, collected and processed. The data is processed by the responsible department in order to examine the reported incidents, initiate and carry out investigations and, if necessary, take remedial measures.
As part of the examinations, investigations and remedial measures to be taken, it may be necessary to provide information on a reported incident to employees in other departments such as the legal department or to the